![]() Any further information: Be sure to mention any additional instructions or information needed.Period authorization is applicable: Provide a date or specific period during which the authorization to collect the cheque book applies.Use whatever descriptive information helps the recipient clearly identify the check. Identification proof: Include a description of the cheque book to be claimed.Aim to provide at least 2 ways to identify the person. State that the representative is being authorized to claim the check for the payee. Name the representative using the name which appears on the representative’s primary ID and/or company ID, again avoiding nicknames. Authorization: Come right to the point in the first sentence in the body of the letter.Do not use any other short names or nicknames. Use the beneficiary/payee’s formal or passport name as it is expected to appear exactly the same on the check. Beneficiary information: Make sure to write clearly the payee’s name and address in the letter, and preferably at the beginning of the letter.Reason: The reason why you are not able to collect the check yourself and the way it is best to collect.You may also use to “Whom it May Concern” if there is no individual name or title available. Salutation: Preferably use a simple salutation (Dear Sir NAME, Dear Madam NAME, etc) directly under the recipient information.Subject: ‘Authorization to claim cheque book on behalf’, ‘Authorization letter to claim checkbook’, etc.Follow this with the formal company name (full name) when applicable, and then place the exact (and most relevant) address. Make sure that you use the formal name of an individual, if possible. Letter-recipient information: Recipient information begins below the date.Date: Make sure to place a date directly on top of the authorization letter, and this date should not be more than a couple of days from date of collection.It is always important to connect with the person or representative of a business dispensing the check to ask if there are any special requirements, but in general, the Authorization letter should contain the following information: ![]() When you are unable to collect your checkbook, and you need an effective sample letter to collect a cheque book.
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